Executive Assistant - Project Management

We have high ambitions to deliver a new IT strategy over the next 3 years and in order to support the changes this activity will bring we require support to coordinate project and programme activity.

• Invoice tracking and seeking approval

• Financial reporting of month end actual vs planned spend

• Arranging large scale meetings/ events

• Maintaining organisation charts and coordinating recruitment activities with resource suppliers

• Coordinating service reviews with suppliers

• Production of slide decks for various stakeholder audiences

• Ensuring the programme risk and issue log is kept up to date

• Supporting project managers through a newly defined Gate process, ensuring project templates are kept up to date and available in a shared location

• Coordinating the demand management process for the Group Delivery Director for future changes

• Creating word/ powerpoint templates for project managers

• Maintenance of leave / resource availability for projects

• Experience of coordinating financial processes and invoice management

• Demonstrable experience within PMO’s

• Solid understanding of Project Management techniques and methodologies

• Good communication and presentation skills

• Data analysis and production of management information

• Diary management

• Resource tracking

The successful candidate background

- Oral communication skills

- Hands-on

- Problem analysis & solving

- Activity coordination

- Adaptability

- Team interaction

- Learning skills

　Language skills

- English Fluent

- Spanish, French or any other European language, a plus